Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our medical center. The Administrative Assistant will play a crucial role in ensuring the smooth operation of daily administrative tasks, supporting healthcare professionals, and enhancing patient experience. The ideal candidate should possess excellent communication skills, a strong ability to multitask, and a proactive approach to problem-solving.

Responsibilities:

• Greet and assist patients, visitors, and staff in a professional manner.

• Answer phone calls, schedule appointments, and manage patient records.

• Maintain accurate and organized electronic and paper records.

• Process insurance claims, billing, and medical documentation.

• Coordinate meetings, prepare reports, and handle correspondence.

• Ensure compliance with medical center policies and HIPAA regulations.

• Assist with inventory management and ordering office supplies.

• Support healthcare professionals with administrative tasks as needed.

• Handle confidential information with discretion and professionalism.

• Coordinating calendars

• Keeping track of time and attendance

• Making sure invoices are approved and rendered

• Making sure contracts are submitted in system

• Looking for a replacement for a current employee

For California Applicants:

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO) , and the California Fair Chance Act (CFCA).

This position is subject to a background check based on its job duties, which may include patient care, working with vulnerable populations, access to financial and confidential information, driving, working with heavy machinery, or working in a warehouse or laboratory environment. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.