You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.

Job Summary

Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide crucial clerical support to their contracts team. This role involves managing multiple contracts, data entry into spreadsheets, routing forms, handling phone calls, tracking data, and preparing for contract-related activities to ensure deadlines are met.

Responsibilities / Job Duties

• Provide clerical support to the contracts team.
• Assist with managing multiple contracts.
• Input data into spreadsheets.
• Help route forms efficiently.
• Handle phone calls related to contracts.
• Perform data tracking.
• Conduct pre-preparation for contract processes.
• Ensure timely completion of paperwork to meet board deadlines.

Minimum Education and Experience Qualification Requirements

Qualifications

• Proficiency with Excel.
• High attention to detail.
• Good communication skills.
• Ability to handle multiple priorities simultaneously.
• Excellent organizational skills.

Experience

• Experience providing clerical support, especially within a contracts or administrative function.
• Proven ability to manage multiple priorities and track data effectively.

Skills

• Technical skills: Microsoft Excel proficiency.
• Soft skills: High attention to detail, strong communication, exceptional organizational skills, ability to multitask.

Schedule / Shift

Monday - Friday: 8am - 5pm

Benefits

• Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
• Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
• 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
• Short Term Disability Insurance.
• Term Life Insurance Plan.

^*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

Medix Overview:

With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we’re dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.

Any required state or Joint Commission training is compensated at the state or local minimum wage rate.

^*As a job position within our Insurance division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: accessing medical and confidential records, verifying financial information, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients