You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.

Job Summary

Our client is seeking a Mailroom Lead to oversee comprehensive facility operations. 

Location: Federal Way, WA

Key Responsibilities

• Mailroom & Logistics Services: Receive, sort, file, and distribute incoming and outgoing mail, interoffice correspondence, overnight packages, and deliveries (USPS, FedEx, UPS, Airborne). Conduct quality checks, generate daily shipment closing reports, and drop off mail at the Post Office.
• Supply Chain & Inventory Management: Oversee weekly inventorying, ordering, and stocking of office supplies across floors or campus locations using approved vendors and systems like PRISM. Monitor usage and identify opportunities to optimize supply costs and maintain proper stock levels. Maintain clean, organized storage and supply rooms; deliver and restock supplies in common areas and copy rooms.
• Front Desk & Security Operations: Provide coverage for the reception desk, ensuring proper visitor sign-in/sign-out, distribution of identification, and maintenance of security logs and paperwork. Support the Safety & Security team with administrative tasks, procurement, and badge creation. Maintain and update safety bulletin boards, keep first aid kits stocked, and serve on the Safety Committee to deliver basic first aid or emergency response when needed.

Qualifications

• Strong administrative software proficiency (Outlook, Excel, Word): Hands-on experience navigating administrative software to handle daily documentation, communication, and reporting.
• Cross-functional & reception flexibility: Ability to step in and handle front desk coverage, visitor sign-ins, and varied office support duties as needed during peak or slow times.
• Physical capability: Ability to lift and maneuver heavy boxes, incoming packages, and supplies (with team assistance available).

Experience

• Prior background in sifting/sorting departmental mail, processing daily incoming/outgoing mail, and managing carrier pickups (FedEx, UPS, USPS).
• Hands-on experience operating digital postage machines and handling time-sensitive overnight dispatches (such as live payroll and AP checks).

Skills

• Technical Skills: Outlook, Excel, Word.
• Systems Familiarity: PRISM, TMSS (for inventory and supply chain).
• Mailroom Operations: Operating digital postage machines, managing carrier pickups (FedEx, UPS, USPS).
• Soft Skills: Cross-functional flexibility, adaptability to varying workloads, organizational skills.

Additional Requirements

• Ability to lift and maneuver 5–50 lbs.
• Standard hours: 8:00 AM to 4:30 PM, Monday through Friday.
• Flexible option: 7:30 AM to 4:00 PM, Monday through Friday.

Benefits

• Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
• Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
• 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
• Short Term Disability Insurance.
• Term Life Insurance Plan.

^*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

Medix Overview:

With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we’re dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.

Any required state or Joint Commission training is compensated at the state or local minimum wage rate.

^*As a job position within our Insurance division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: accessing medical and confidential records, verifying financial information, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients