You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.
Job Summary
Our client is seeking a Research Assistant to monitor and manage an Outlook inbox queue for internal and external invoice submission inquiries. This role involves providing clarification, requesting missing documentation from sponsors, tracking follow-up communication, and prioritizing requests across a portfolio of approximately 1,000 active research studies. The assistant will also support payment application, revenue clearing, and administrative backlog, with opportunities to cross-train across various team responsibilities.
Key Responsibilities
- Monitor and manage an Outlook inbox queue for internal and external invoice submission inquiries, providing clarification or requesting missing documentation from sponsors.
- Track follow-up communication and prioritize requests across a portfolio of approximately 1,000 active research studies.
- Assist with payment application, revenue clearing, and administrative backlog support.
- Cross-train across various team responsibilities to serve as operational backup when other team members are out.
Qualifications
- 2+ years of general finance, billing, accounts receivable, or finance administrative background (healthcare billing or clinic experience preferred).
- Strong proficiency with Microsoft Office applications, specifically Microsoft Excel.
- High comfort level working with numbers, high-volume email workflows, and managing large revenue tracking volumes.
- Previous experience in healthcare, hospital billing, or clinical billing environments (preferred).
- Prior exposure to high-volume revenue follow-up and multi-tasking across large study volumes (preferred).
Experience
- Minimum 2 years of general finance, billing, accounts receivable, or finance administrative experience.
Skills
- Proficiency with Microsoft Office applications, especially Microsoft Excel.
- Strong numerical acumen and comfort working with high-volume data.
- Excellent organizational and prioritization skills for managing high-volume email workflows and large revenue tracking.
Additional Requirements
- Full-Time: 40 hours per week, Monday through Friday, 8:00 AM - 5:00 PM.
- Hybrid/On-Site Requirement: Required in-office once per week or for required monthly team meetings; remote otherwise.
Benefits
- Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
- Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
- 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
- Short Term Disability Insurance.
- Term Life Insurance Plan.
*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).
Medix Overview:
With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we’re dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.
*As a job position within our Clinical Sciences division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: high-risk working environments (laboratories, clinical settings), handling hazards chemicals or lab specimens, conducting direct patient care, accessing medical and confidential records, access to prescription medication or other drugs, and job duties that can cause serious injury or death as a result of error. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.
