You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.

Job Summary

Our client is seeking a Receptionist responsible for managing incoming and outgoing calls, distributing mail, maintaining mail room equipment, and supporting various administrative tasks. This role plays a crucial part in ensuring smooth operations within the organization and maintaining confidentiality of all company information.

Responsibilities / Job Duties

• Answers incoming calls and transfers calls from 8:00 a.m. to 5:00 p.m.
• Receives calls in the morning from an answering service and forwards messages to doctors, participant families, or different agencies.
• Distributes and date stamps incoming mail.
• Reviews new applications, date stamps, assigns application numbers, makes copies of applications, and distributes them to relevant sites and co-workers.
• Orders supplies and ensures the supply room is stocked.
• Copies and assembles new hire packages and pamphlets.
• Updates the daily sign-in sheet and phone list.
• Creates new file folder labels and employee labels for the mail room.
• Maintains equipment in the mail room such as copiers, stamp machines, and shredders.
• Replenishes the stamp machine and takes mail to the mailbox.
• Makes copies for different departments, collating, and mailing.
• Prepares FedEx packages for the CEO, Board Members, and all departments.
• Maintains the confidentiality of all company procedures, results, and information about participants, clients, or families.

Minimum Education and Experience Qualification Requirements

Education

• High School diploma or its equivalent with 1-2 years of experience as a receptionist.

Qualifications

• Strong written communication skills
• Strong computer skills: Microsoft Office, including Word, Excel, Access, and PowerPoint
• Detail oriented
• Some knowledge of medical terminology desirable, but not required
• Work experience in a health care or social services organization desirable, but not required

Schedule / Shift

Monday through Friday, 8 A.M. - 5 P.M.

Benefits

• Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
• Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
• 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
• Short Term Disability Insurance.
• Term Life Insurance Plan.

^*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

Medix Overview:

With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we’re dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.

Any required state or Joint Commission training is compensated at the state or local minimum wage rate.

^*As a job position within our Insurance division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: accessing medical and confidential records, verifying financial information, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients