You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.

Job Summary

Our client is seeking a dedicated Front Office Coordinator to manage front office responsibilities and provide exceptional support to employees and guests. This role is pivotal in ensuring a smoothly operating office environment and coordinating company events.

Key Responsibilities

• Serve as the primary on-site contact, welcoming guests and supporting employee needs.
• Maintain a clean and organized office environment, managing supplies and upkeep for both office locations.
• Coordinate with vendors and service providers to ensure office maintenance and issue resolution.
• Execute recurring and special company engagement events in collaboration with HR.
• Support logistics for onboarding and interviews, including access setup and site preparedness for new hires.
• Manage badge and keycard access, assist with security systems, and ensure building compliance.
• Track office supplies and expenses to facilitate accurate budgeting and ordering.
• Oversee office organization and space setup to meet team needs.
• Communicate office updates through internal channels effectively.
• Resolve facilities and IT issues on-site in coordination with relevant teams.
• Manage office priorities and adapt to operational changes, supporting additional locations as necessary.

Skills

• Excellent organizational and communication skills.
• Ability to manage multiple vendor relationships and office logistics.
• Experience with onboarding processes and security systems administration.

Experience

• 1–3 years in office coordination, administrative roles, hospitality, customer service, or operations.

Schedule/Shift

M-F 8:00 AM to 5:00 PM

Benefits

• Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
• Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
• 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
• Short Term Disability Insurance.
• Term Life Insurance Plan.

Required Employment / Compliance Language

Eligible candidates must be authorized to work in the United States and pass any applicable pre-employment screening processes.

^*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

Medix Overview:

With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we’re dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.

^*As a job position within our Insurance division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: accessing medical and confidential records, verifying financial information, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients