You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.

Job Summary

Our client is seeking an experienced Executive Assistant to provide comprehensive support to their senior executive team, consisting of the CEO, COO, and CFO. This role requires the ability to manage executive calendars, coordinate complex travel arrangements, and maintain the professional readiness of the executive suite. The ideal candidate will possess strong problem-solving skills and the ability to work autonomously in a fast-paced corporate environment.

Key Responsibilities

• Provide extensive support to the CEO, including heavy gatekeeping and communication management.
• Manage complex calendar scheduling and conflict resolution for the COO, including travel arrangements.
• Provide standard administrative support to the CFO, focusing on basic scheduling and requests.
• Maintain the physical and virtual logistics of the executive suite, ensuring readiness for meetings.
• Act as a liaison between the executive suite and Board of Directors, managing board book compilation and meeting coordination.
• Oversee financial administrative tasks, including reconciliation of bank statements and approval of invoices and payments.
• Administer HR tasks, such as time-off requests and corporate mailings.

Qualifications

• A minimum of 4 to 6 years of experience supporting multiple senior executives simultaneously.
• Proven experience in a fast-paced, high-volume corporate environment with shifting priorities.
• Intermediate to advanced proficiency in Microsoft Word and Outlook for calendar management and communication.
• Effective business writing skills and the ability to maintain discretion and handle confidential information.
• Strong problem-solving skills and the ability to work independently under pressure.
• Experience in a structured, professional setting such as Financial Services, Legal, or Corporate Medical is preferred.

Skills

• Proficiency in virtual meeting platforms such as Microsoft Teams, Zoom, and Webex.
• Capability to anticipate needs and proactively manage executive tasks.
• Strong organizational and communication skills with an ability to handle high-level liaison duties.
• Skilled in using software platforms like Sage/Quadient, Beanworks, ADP, and OnBase is a plus.

Additional Requirements

• Ability to work on-site, Monday through Friday, from 9:00 AM to 5:00 PM with occasional flexibility for additional hours.

Benefits

• Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
• Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
• 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
• Short Term Disability Insurance.
• Term Life Insurance Plan.

Required Employment / Compliance Language

Our client is an equal opportunity employer that values diversity and inclusivity in the workplace. All qualified candidates are encouraged to apply.

^*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

Medix Overview:

With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we’re dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.

^*As a job position within our Insurance division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: accessing medical and confidential records, verifying financial information, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients