Front Office Administrative Assistant

Los Angeles, CA (Santa Monica Area)
Full-Time | Direct Hire | W2

Launch Your Career in Behavioral Health

Join a premier behavioral health practice where you'll work alongside leading psychiatrists, psychologists, and therapists in a collaborative, patient-centered environment. This is more than a front desk role—it's an opportunity to gain valuable healthcare experience, receive mentorship, and grow within a respected organization known for promoting from within.

What You'll Do

• Deliver an exceptional patient experience by welcoming patients and managing front desk operations.
• Coordinate phone calls, appointment check-ins, messages, and patient intake.
• Maintain accurate electronic medical records and confidential documentation.
• Support the clinical team with administrative tasks, intake paperwork, vitals, and medication distribution as directed.
• Collect and prepare urine drug screen specimens for laboratory testing.
• Monitor office inventory, order supplies, and maintain a clean, organized, and professional environment.
• Ensure HIPAA compliance and protect confidential patient information.

What We're Looking For

• 1–2 years of experience in a medical office, healthcare, administrative, or customer service role.
• Strong computer skills, including Google Workspace and Microsoft Office.
• Exceptional communication, organization, and multitasking abilities.
• Professional, polished, and customer-focused with excellent attention to detail.
• Bachelor's degree preferred, especially in Psychology, Behavioral Health, Public Health, or a related field.
• Experience in behavioral health or a medical office is a plus.

Why You'll Love This Opportunity

• Competitive salary: $52,000–$58,240
• Comprehensive medical, dental, and vision benefits
• 100% employer-paid parking
• Monday–Friday daytime schedule with minimal overtime
• Beautiful, modern office just off the 405
• Exposure to multidisciplinary mental health professionals
• Outstanding mentorship and clear opportunities for career advancement
• Stable, supportive, and mission-driven work environment

If you're a motivated professional looking to build a long-term career in healthcare or behavioral health while making a meaningful impact on patients' lives, we'd love to connect with you.

^*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

^*As a job position within our Allied division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: providing direct patient care, accessing medical and confidential records, accessing and administering prescription medication or other drugs, working within a clinical setting, handling sharp instruments, conducting medical procedures, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.