You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.
Job Summary
Our client is looking for a Receptionist/Legal Assistant responsible for managing first impressions and lobby operations, supporting executive functions, and overseeing office and mailroom activities. Key responsibilities include greeting corporate visitors, managing complex calendars, coordinating travel logistics, and supporting corporate meetings and events.
Responsibilities / Job Duties
- Greet incoming corporate visitors, manage phone lines, and maintain lobby security.
- Act as an Executive Assistant to the Facility Administrator, managing complex calendars and handling expense reports.
- Oversee the central mailroom, managing building badges, and fulfilling operational requests from internal staff.
- Support mid-to-large scale corporate meetings and create visual graphics using Canva.
- Assist with cross-departmental implementation projects and ensure organizational detail.
Minimum Education and Experience Qualification Requirements
Qualifications
- A flawless track record of reliability and punctuality.
- Adaptability in a fast-paced environment.
- Strong communication and soft skills.
- Tech-savvy with experience or interest in creative platforms and project management software.
- Preference for local candidates for a reliable commute.
Experience
- Experience in retail, high-end food service, or guest relations.
- Prior experience in a corporate office environment.
Schedule / Shift
Mon-Fri 7am-4pm or Mon-Fri 7:30am-4:30pm. The lobby is open from 7:30am-4:00pm and requires coverage during open hours.
Benefits
- Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
- Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
- 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
- Short Term Disability Insurance.
- Term Life Insurance Plan.
Required Employment / Compliance Language
Medix is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. This job opportunity is available to individuals authorized to work in the US.
*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).
Medix Overview:
With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we’re dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.
*As a job position within our Insurance division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: accessing medical and confidential records, verifying financial information, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients
