You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.
Job Summary
The Medical Records Coordinator is responsible for managing, organizing, and maintaining patient health records to ensure accuracy, accessibility, and compliance with regulatory standards. This role plays a critical part in supporting patient care, safeguarding confidential information, and facilitating the timely exchange of medical records.
Key Responsibilities
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Health Information Management: Orchestrate the organization and maintenance of patient records within the EHR and physical filing systems, ensuring all data is easily accessible and correctly indexed.
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Release of Information (ROI): Direct the secure processing of medical record requests from patients, providers, and legal entities in strict alignment with HIPAA and privacy regulations.
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Digital Integration & Imaging: Oversee the digitization of clinical documentation by scanning, uploading, and meticulously indexing external records to ensure a unified and comprehensive patient history.
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Records Auditing & Quality Control: Conduct regular reviews of patient charts for completeness, proactively following up with clinical staff to secure missing documentation and resolve inaccuracies.
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Legal & Regulatory Support: Facilitate the preparation of medical documentation for internal audits, compliance reviews, and formal legal inquiries while managing record retention and destruction schedules.
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Interdisciplinary Collaboration: Serve as the primary point of contact for internal and external record inquiries, supporting broader data integrity initiatives and quality improvement projects across the practice.
-
Health Information Management: Orchestrate the organization and maintenance of patient records within the EHR and physical filing systems, ensuring all data is easily accessible and correctly indexed.
-
Release of Information (ROI): Direct the secure processing of medical record requests from patients, providers, and legal entities in strict alignment with HIPAA and privacy regulations.
-
Digital Integration & Imaging: Oversee the digitization of clinical documentation by scanning, uploading, and meticulously indexing external records to ensure a unified and comprehensive patient history.
-
Records Auditing & Quality Control: Conduct regular reviews of patient charts for completeness, proactively following up with clinical staff to secure missing documentation and resolve inaccuracies.
-
Legal & Regulatory Support: Facilitate the preparation of medical documentation for internal audits, compliance reviews, and formal legal inquiries while managing record retention and destruction schedules.
-
Interdisciplinary Collaboration: Serve as the primary point of contact for internal and external record inquiries, supporting broader data integrity initiatives and quality improvement projects across the practice.
Skills
- Proficiency in managing electronic health record (EHR) systems.
- Strong organizational and communication skills.
- Attention to detail and ability to ensure compliance with privacy regulations.
Benefits
- Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
- Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
- 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
- Short Term Disability Insurance.
- Term Life Insurance Plan.
Required Employment / Compliance Language
This job opportunity requires eligibility to work in the U.S. and compliance with all federal, state, and local employment laws.
*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).
Medix Overview:
With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we’re dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.
*As a job position within our Revenue Cycle division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: accessing financial and confidential information, handling financial and other payment data, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.
