Job Summary
We are seeking a detail-oriented and organized Medical Records Clerk to join our Health Information Management team. This role is the backbone of our digital infrastructure, responsible for the conversion of physical patient documentation into our Electronic Health Record (EHR) system. You will ensure that every piece of medical data is accurately prepped, scanned, indexed, and filed, maintaining the highest standards of patient confidentiality and data integrity.
Key Responsibilities
- Document Imaging & Scanning: Operate high-volume scanners to digitize paper records, ensuring clear image quality and correct orientation.
- Quality Assurance: Review scanned documents for legibility and completeness. Re-scan documents as necessary to maintain 100% accuracy.
- Indexing: Accurately assign scanned documents to the correct patient encounter, document type, and folder within the EHR (e.g., Epic, Cerner, or Meditech).
- Record Preparation: Remove staples, tape, and paper clips; repair torn pages; and organize documents in chronological order prior to scanning.
- Data Entry & Clerical Support: Update patient demographics, process Release of Information (ROI) requests according to hospital policy, and answer departmental phone calls.
- Compliance & Privacy: Strictly adhere to HIPAA regulations and hospital policies regarding the privacy and security of Protected Health Information (PHI).
- Physical Filing: Manage the short-term storage and eventual secure destruction of physical records following digital verification.
Qualifications
- High School Diploma or equivalent required.
- 2+ years in a clerical/administrative/front desk role (open on industry).
Benefits
- Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
- Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
- 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
- Short Term Disability Insurance.
- Term Life Insurance Plan.
*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).
Medix Overview:
With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we’re dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.
*As a job position within our Revenue Cycle division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: accessing financial and confidential information, handling financial and other payment data, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.
