You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.

Job Summary

We are seeking an Executive Assistant to support our client's operations with a range of administrative and coordination tasks. Primary responsibilities include scheduling, onboarding, and providing executive support to ensure smooth daily operations.

Responsibilities / Job Duties

• Check voicemail/call log each morning for call-outs, lateness, etc., and send notification emails
• Meeting scheduling and calendar coordination
• Interview scheduling with managers/candidates
• Support recruiting coordination as needed
• Onboarding for new hires, including documentation, training setup, IT/email coordination, and workstation readiness
• Supply and vendor ordering across offices, including Staples/Amazon orders
• Support leadership team with ad hoc administrative tasks
• Assist with customer service/shared inbox triage and route inquiries to correct departments
• Apartment/housing-related coordination, including maintenance communication and rent-ready tracking
• Potential support with client assistance/housing applications and data entry
• Assist with credentialing support and payer/provider application follow-up
• Light invoicing/grants support as needed
• Possible timesheet approval support for contract staff
• Occasional support with event coordination, registrations, forms, and meeting logistics
• Possible support with presentations and reports

Minimum Education and Experience Qualification Requirements

Education

• Associate’s or Bachelor’s degree in business, or equivalent work experience

Qualifications

• 3+ years of relevant experience ideal
• Healthcare and/or nonprofit background preferred but not required
• Some exposure to medical billing, credentialing, invoicing, or related admin-finance support is helpful
• Experience in executive support, onboarding, and coordination-heavy environments preferred

Skills

• Strong communication
• Highly organized
• Reliable and consistent
• Good note-taking and follow-up habits
• Administrative / executive assistant / scheduling background
• Comfortable supporting multiple leaders and jumping between tasks
• Strong computer skills
• Microsoft Office proficiency: Excel, Word, PowerPoint
• Comfortable using scanner/copier and standard office systems

Schedule / Shift

Monday to Friday

8:45AM to 5:30PM

Benefits

• Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
• Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
• 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
• Short Term Disability Insurance.
• Term Life Insurance Plan.

^*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

Medix Overview:

With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we’re dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.

^*As a job position within our Insurance division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: accessing medical and confidential records, verifying financial information, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients