You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.

Job Summary

Our client is seeking a dedicated and experienced Medical Office Manager to oversee the day-to-day operations of their practice. The Office Manager will report directly to the Director of Operations and will be responsible for managing office staff, ensuring efficient patient flow, and maintaining adherence to company policies and procedures.

Key Responsibilities

• Oversee daily office operations and delegate authority to assigned staff.
• Assist in the development and implementation of short and long-term work plans for clerical functions.
• Support staff in understanding and implementing clinical policies and procedures.
• Develop guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary.
• Assist in recruiting, hiring, orientation, development, and evaluation of clerical staff.
• Establish and maintain an efficient and responsive patient flow system.
• Manage office supply inventory and ensure proper mail processing procedures are followed.
• Support and uphold established policies, procedures, and objectives, including quality improvement and safety standards.
• Oversee and approve office invoices for timely submission to accounting.
• Provide schedule input into Cerner and manage necessary schedule changes for providers.
• Address patient concerns and communicate with the billing supervisor to correct billing errors.
• Manage and approve employees' biweekly payroll.

Qualifications

• Minimum of 3 years of administrative experience, including 2 years of management experience in a healthcare setting.
• Working knowledge of Electronic Medical Records.
• Excellent communication, decision-making, leadership, and problem-solving skills.
• Knowledge of medical practices, terminology, and reimbursement policies.
• Manager or Supervisor experience required.

Schedule/Shift

8a-5p Monday-Friday

Benefits

• Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
• Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
• 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
• Short Term Disability Insurance.
• Term Life Insurance Plan.

Required Employment / Compliance Language

As a requirement for employment, all applicants being considered for positions with Medix must successfully pass a criminal background check. Additionally, Medix requires drug screening and employment eligibility verification, aligning with federal and state regulations.

^*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

Medix Overview:

With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we’re dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.

^*As a job position within our Allied division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: providing direct patient care, accessing medical and confidential records, accessing and administering prescription medication or other drugs, working within a clinical setting, handling sharp instruments, conducting medical procedures, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.