You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.

Job Summary

Our client is seeking a Medical Records Specialist responsible for managing and maintaining medical records. This role focuses on the creation of medical records for new patients within the EMR and Workflow Management Tool, as well as handling inbound faxes and liaising with referring physician offices to request missing information or documents.

• Retrieve medical records accurately and efficiently through EMR access, fax, and other document systems.
• Scan, attach, and file patient documents within the appropriate medical record systems.
• Manage and organize patient paperwork, including delivery tickets and incoming correspondence.
• Communicate with pharmacy staff and other departments to fulfill document requests.
• Prepare and send outgoing correspondence and fax documents as needed.
• Maintain both electronic and manual filing systems while ensuring proper organization and accessibility.
• Route incoming mail and correspondence to the appropriate department or personnel.
• Protect the confidentiality, integrity, and security of patient information in accordance with HIPAA and company policies.
• Assist with maintaining office efficiency and organization.
• Attend departmental meetings and participate in pharmacy in-services.
• Represent the company in a professional manner and maintain positive working relationships with team members.

• High school diploma or GED required.
• Approximately 3 years of related administrative or secretarial experience.
• Experience working with medical records, EMR systems, or healthcare documentation preferred.
• Strong attention to detail with excellent organizational and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive patient information responsibly.
• Strong communication skills and the ability to collaborate across departments.

Benefits

• Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
• Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
• 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
• Short Term Disability Insurance.
• Term Life Insurance Plan.

Required Employment / Compliance Language

Equal employment opportunity is a fundamental principle at our organization. We are committed to providing employees with a work environment free of discrimination and harassment.

^*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

Medix Overview:

With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we’re dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.

^*As a job position within our Revenue Cycle division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: accessing financial and confidential information, handling financial and other payment data, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.