You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Chief Operating Officer (COO) and another senior executive within our hospital system. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment.

Key Responsibilities

• Provide high-level administrative support to the COO and one other executive, including calendar management, travel arrangements, and meeting coordination.
• Draft, edit, and proofread correspondence, presentations, and reports.
• Serve as a liaison between executives, internal departments, and external stakeholders.
• Prepare agendas, take detailed meeting notes, and follow up on action items.
• Manage confidential information with discretion and professionalism.
• Assist in special projects, event planning, and departmental initiatives as needed.
• Maintain organized files, records, and documentation for executive reference.
• Order food for the team.
• Handle ad hoc administrative tasks to support executive priorities and ensure efficient operations.

Qualifications

• Bachelor’s degree preferred.
• 3+ years of executive support experience, ideally in a healthcare or hospital setting.
• Exceptional organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• High level of professionalism, discretion, and integrity.
• Ability to anticipate needs and proactively manage executive priorities.

Benefits

• Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
• Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
• 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
• Short Term Disability Insurance.
• Term Life Insurance Plan.

Required Employment / Compliance Language

Medix is an equal opportunity employer and maintains a policy of non-discrimination with respect to all employees and applicants for employment. All employment decisions are made without regard to the individual's sex, gender identity, sexual orientation, race, color, national origin, age, disability, marital status, veteran status, or any other characteristic protected by applicable law.

^*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

Medix Overview:

With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we’re dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.

^*As a job position within our Insurance division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: accessing medical and confidential records, verifying financial information, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients