You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.

Job Summary

Our client is seeking an experienced Administrative Assistant to provide senior-level administrative support. This role involves coordinating various academic programs such as Residency, Academic, Fellowship, Education, or Credentialing, as well as performing advanced administrative tasks. Primary responsibilities include scheduling complex meetings, editing and formatting documents, and maintaining electronic filing systems.

Key Responsibilities

• Support the administrative coordination of academic programs including Residency, Academic, Fellowship, Education, or Credentialing.
• Perform advanced administrative tasks and provide senior-level support to executives, physicians, or teams.
• Schedule complex meetings for executive leadership and teams on campus.
• Edit, format, and review documents, ensuring grammatical and typographical accuracy.
• Develop and maintain electronic and paper filing systems for retention and information security.
• Research, analyze, and summarize information for reports and communicate findings.
• Receive, read, and prioritize incoming correspondence, and manage supplies and equipment maintenance.

Qualifications

• High school diploma or GED required.
• Three to five years of related administrative experience; medical office experience preferred.
• Accurate typing and data entry skills.
• Excellent organizational skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and internet research tools.
• Knowledge of general customer service practices.
• Effective and diplomatic communication with team members and the public.
• Self-motivated and capable of working independently in a dynamic environment.

Skills

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and detail-oriented skills.
• Excellent communication skills and ability to work collaboratively.
• Ability to work independently and manage multiple tasks efficiently.

Benefits

• Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
• Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
• 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
• Short Term Disability Insurance.
• Term Life Insurance Plan.

^*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

Medix Overview:

With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we’re dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.

^*As a job position within our Insurance division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: accessing medical and confidential records, verifying financial information, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients