You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.

Surgery Scheduler – Full-Time, On-Site (M–F)

Schedule: Monday–Friday, full-time

Position Summary

The Surgery Scheduler is responsible for coordinating and scheduling surgical and procedural appointments, ensuring accuracy, efficiency, and an excellent patient experience. This role requires strong communication skills, attention to detail, and the ability to work collaboratively with providers, clinical teams, and external facilities.

Key Responsibilities

• Greet and assist patients professionally via phone and in person.

• Verify patient demographics, insurance details, and required pre-op testing.

• Schedule and reschedule surgeries, procedures, and pre-operative appointments.

• Serve as the main point of contact for providers, staff, facilities, and patients regarding scheduled procedures.

• Confirm surgery details with patients and review preparation instructions.

• Prepare and submit necessary paperwork for referrals, authorizations, and facilities.

• Manage daily provider schedules and distribute updates.

• Maintain strict patient confidentiality and follow HIPAA guidelines.

• Coordinate with billing to ensure accurate procedure charges.

• Work in Epic work queues to schedule surgeries and send patient communications (calls/MyChart).

• Enter and update referral information, clinical notes, and CPT codes.

• Communicate with providers and surgical reps to confirm device needs and support requirements.

• Track case volume and schedule cases based on management direction.

• Provide coverage for team members when needed.

Typical Case Types

• Cancer-related surgeries

• Kidney stones

• Stent placements

• Reconstructive urology procedures

• Botox (considered a surgical case for scheduling purposes)

Performance Expectations

• Schedule 6–8 patients per day.

• Initially manage scheduling for one provider; eventually support two providers and one APP.

Required Qualifications

• High school diploma or equivalent

• Strong communication and phone skills

• Ability to interact professionally with patients

• Excellent organizational skills and attention to detail

Benefits

• Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
• Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
• 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
• Short Term Disability Insurance.
• Term Life Insurance Plan.

^*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

Medix Overview:

With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we’re dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.

^*This position is subject to a background check based on its job duties, which may include patient care, working with vulnerable populations, access to financial and confidential information, driving, working with heavy machinery, or working in a warehouse or laboratory environment. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.

^*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

^*As a job position within our Revenue Cycle division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: accessing financial and confidential information, handling financial and other payment data, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.