You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.

Job Summary

Our client is seeking a Document Program Manager who will head the document control department, leading a team and developing procedures to ensure compliance with document control processes. The role involves managing the document life cycle within the Document Management System and ensuring proper communication of revisions to personnel. The Manager will also support periodic reviews and assist owners and authors as necessary. Additional responsibilities include leading system efficiencies, fostering a positive team environment, and aligning individual and organizational goals.

Key Responsibilities

• Enhancing document management systems, governance, and processes.
• Ensuring proper classification, storage, and accessibility of documents.
• Ensuring compliance with relevant regulations and standards.
• Assisting in assessment, acquisition, or deployment of new electronic document management systems.
• Leading and developing teams.
• Updating knowledge about emerging industry or technology trends.
• Maintaining policies and procedures for controlled document review and storage.
• Engaging in periodic review of controlled documents within the DMS.
• Communicating release and obsoletion of documents to stakeholders.
• Conducting audits of documentation practices and implementing improvements.
• Maintaining redundancy and business continuity through managed document storage.

Qualifications

• Bachelor’s degree preferred with 2-5 years experience in a GLP-compliant laboratory.
• Certified Records Manager or other relevant designations preferred.
• 2-5 years experience in team leadership, employee development, and conflict resolution.
• Proficient with Microsoft Office and Document Control Software.
• Experience with electronic signature solutions and workflow automation tools preferred.

Skills

• Strong communication and teamwork skills.
• Excellent time management, organization, and prioritization abilities.
• Proficiency in problem-solving and attention to detail.
• Understanding of version control, file naming conventions, and document management lifecycle.
• Preferred experience with Master Control, SharePoint, and SmartSheets.

Additional Requirements

• Ability to spend the majority of the day sitting.
• Ability to lift and carry up to 20lbs.
• Willingness to work extended hours, including evenings and weekends, sometimes on short notice.

Benefits

• Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
• Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
• 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
• Short Term Disability Insurance.
• Term Life Insurance Plan.

^*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

This position is subject to a background check based on its job duties, which may include patient care, working with vulnerable populations, access to financial and confidential information, driving, working with heavy machinery, or working in a warehouse or laboratory environment. Due to these job duties, this position has a significant impact on business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.

Medix Overview:

With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we’re dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

This position is subject to a background check based on its job duties, which may include patient care, working with vulnerable populations, access to financial and confidential information, driving, working with heavy machinery, or working in a warehouse or laboratory environment. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.