IVF Nurse Coordinator

 

Full-Time | Vienna, VA, US

Salary Range: $38.00 - $44.00 Hourly

Are you passionate about helping families grow and changing lives? Join a globally recognized leader in fertility treatment, research, and science, specializing in IVF, fertility testing, egg freezing, preimplantation genetic testing, third-party reproduction, and egg donation. As a member of our diverse team, you'll find meaningful employment, a supportive culture, and a well-balanced personal and professional life.

Schedule: Monday - Friday; 6:30 AM - 3:00 PM (with potential to stay a little longer). No evening, weekend, or holiday rotations for this role.

What We Offer Our Team Members:

• Generous Paid Time-Off (PTO) and Paid Holidays

• Medical, Dental, and Vision Insurance: Benefits eligible the first day of the month following your start date.

• 401(k) Plan with Company Match: Eligible the first of the month following 2 months of service.

• Basic & Supplemental Life Insurance

• Employee Assistance Program (EAP)

• Short-Term Disability

• Flexible Spending Accounts: Including Dependent Care and Commuter benefits.

• Health Savings Account

• Paid Family Medical Leave: Eligible after 1 year.

• Supplemental Options: Critical Illness, Hospital Indemnity, Accident.

• Professional Development, Job Training, and Cross-Training Opportunities

• Bonus Potential

• Potential for Over-time Pay (Time and a half)

• Holiday Differential Pay (Time and a half)

• Weekend Shift Differential Pay ($4.00 per hour): Note: This specific role does not typically involve weekend shifts.

 

Job Summary:

 

The IVF Nurse Coordinator plays a crucial role in the fertility treatment process, making a significant impact through patient care, support, assessment, education, and counseling. They provide comprehensive care, support, and coordination throughout the IVF journey, helping patients navigate the complexities of fertility treatments while striving for the best possible outcomes.

 

Key Responsibilities:

 

• Assess patients' medical histories, reproductive health, and any underlying conditions that may impact fertility and ensure appropriate data is entered in EMR.

• Collaborate with physicians to determine suitable treatment plans for individual patients.

• Educate patients on the IVF process, medications, potential side effects, and lifestyle factors that may affect treatment success.

• Provide emotional support and counseling throughout the patient's journey.

• Guide patients on self-administering medications and monitor progress; adjust medication dosages based on responses and communicate concerns to the medical team.

• Coordinate and schedule appointments, diagnostic tests, and procedures, ensuring all consents are signed and patients adhere to timelines.

• Monitor established pregnancies via ultrasonography and lab tests, through the first 8-12 weeks of pregnancy.

• Serve as a liaison between patients and the medical team, relaying vital information, test results, and treatment instructions.

• Advocate for patients, ensuring their needs and preferences are considered and help them make informed decisions about their care.

• Maintain accurate and up-to-date patient records, documenting all aspects of the IVF treatment in the EMR.

• Manage the flow of the clinic during morning monitoring hours for daily blood work and ultrasound appointments.

• Track and ensure all blood work results are available on the same day.

• Communicate results to physicians for treatment care plans.

• Communicate with the lab and physicians to ensure timely results and address any discrepancies.

• Assist advanced practice providers with in-clinic procedures (IUIs, HSGs, saline sonograms).

• Create the "trigger list" and schedule for the surgery center for patients moving to egg retrieval.

• Oversee 60-100 patients daily for review at the Vienna site, and monitor results from Rockville and DC sites remotely.

• Handle pregnancy losses and related treatment and medication teaching with compassionate communication.

• Maintain strong communication with providers, embryology lab, andrology lab, and the surgery center.

• Responsible for the daily schedule.

• Other duties as assigned.

 

Qualifications:

 

• Associate Degree or higher in Nursing, from an accredited school of nursing required.

• Current State Registered Nurse (RN) license (without limitations) required.

• Active BCLS/ACLS certification required.

• 3+ years RN experience preferred.

• 2+ years of previous experience in women’s health, fertility, OB/GYN, or Labor & Delivery preferred.

• Pediatric background is a plus, helpful for interacting with sensitive populations.

• Experience from a hospital setting is beneficial.

• Demonstrated stability in previous roles.

• Comfortable talking to physicians and effectively communicating results.

• Strong communication and teamwork skills.

• Active, likes to be on your feet, engaged, and able to communicate well with the team and patients.

• Compassionate communication skills, especially for sensitive situations like pregnancy loss.

• Excellent attendance is critical as there is no backup in this role.

• Willingness to learn fertility.

 

Additional Requirements:

 

The physical demands described here are representative of those that should be met, with or without reasonable accommodation, by an employee to successfully perform the essential functions of this job. This role routinely uses standard office equipment such as computers, telephones, photocopiers, and scanners. While performing duties, the employee is regularly required to communicate, sit, occasionally stand and/or walk, and use hands and fingers to grasp, pick, pinch, type, and reach with hands and arms. Employees should have the visual acuity to perform activities such as preparing and analyzing data, viewing a computer terminal, extensive reading, and operation of standard office machines and equipment.

 

Medix Overview:

 

With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we’re dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

This position is subject to a background check based on its job duties, which may include patient care, working with vulnerable populations, access to financial and confidential information, driving, working with heavy machinery, or working in a warehouse or laboratory environment. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.