Job Posting: Surgical Scheduling Coordinator

Location: Baltimore, MD

Position Summary:

We are seeking a Surgical Scheduling Coordinator to support our surgical department by developing and managing pre- and post-surgical education materials, coordinating surgical scheduling workflows, and ensuring seamless communication between patients, clinical staff, and operating room personnel. This role requires a proactive approach to scheduling, process improvement, and patient education.

Key Responsibilities:

• Collaborate with department leadership to create and enhance patient education materials for pre- and post-surgical care.

• Develop and refine surgical scheduling workflows, identifying necessary resources and escalation processes.

• Maintain and actively manage the operating room (OR) schedule for all faculty, ensuring accuracy in case length, equipment, and surgical requirements.

• Serve as a liaison between the department and the OR, participating in daily huddles and addressing any scheduling concerns.

• Schedule surgical cases in accordance with clinical and time allocation guidelines using EPIC and IDX systems.

• Coordinate patient care by meeting with patients and families, providing pre-surgical education, and ensuring all required documentation and consents are completed and scanned into EPIC.

• Analyze surgical scheduling data, propose improvements, and implement process changes for efficiency.

• Train clinical staff, faculty, and surgical scheduling teams on best practices and updated workflows.

• Work closely with nursing staff and OR teams to optimize operating room utilization and resolve scheduling conflicts.

• Ensure accurate patient demographics and clinical data for scheduled cases and communicate necessary information to Patient Registration.

• Conduct daily data validity audits to maintain accuracy and compliance with department standards.

Qualifications:

• Bachelor's or Associate's degree highly preferred.

• 3-5 years of surgical scheduling experience required, neurology experience a plus.

• Strong working knowledge of EPIC and IDX systems.

• Excellent customer service, organizational, and communication skills.

• Ability to analyze and interpret clinical scheduling requirements for efficient case placement.

• Experience training staff on scheduling workflows and insurance procedures.

Why Join Us?

• Be part of a dynamic healthcare team dedicated to patient-centered care and surgical excellence.

• Work in a collaborative environment with opportunities for professional growth and process improvement initiatives.

• Competitive compensation and benefits package.

Apply today to become a vital part of our surgical scheduling team!

Job Type: Full time

Compensation: $21-28 hourly depending on experience

Hours: Mon-Fri 8am-4:30pm

Location: Baltimore, MD 21201

Start Date: ASAP

Benefits: In order to be eligible for health benefits, you must be employed for 30 days and must average 30 hours per week over your first four weeks on assignment. If you become eligible and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s).

As an employee with Medix, you can choose to enroll in our Benefits Program during your eligibility period and enjoy:

401(k) Retirement Plan (After 6+ months of service, during a 401k enrollment period)

Medical, dental and vision plans with The American Worker, as well as three Major Medical Plan options!

Prescription Programs

Short Term Disability Insurance

Term Life Insurance Plan

Accrued time off

Apply Today! #MedixEast

For California Applicants:

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO) , and the California Fair Chance Act (CFCA).

This position is subject to a background check based on its job duties, which may include patient care, working with vulnerable populations, access to financial and confidential information, driving, working with heavy machinery, or working in a warehouse or laboratory environment. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.