Job Posting: Surgical Case Coordinator

Position Overview:
We are seeking a detail-oriented and experienced Surgical Case Coordinator to join our team. This role is critical to ensuring the seamless coordination of surgical cases, managing pre-operative preparations, and maintaining high standards of patient care and administrative efficiency.

Essential Duties and Responsibilities:

• Oversee and manage the continuum of surgical case coordination within department standards.

• Coordinate, schedule, and authorize pre-operative clearance testing (e.g., cardiac, pulmonary) and diagnostic imaging (e.g., CT, MRI, US, X-Ray) as ordered.

• Effectively coordinate surgical cases between patients, co-surgeons, vendors, first assists, and facilities.

• Ensure accurate documentation and capture of all reports (e.g., pathology, post-operative notes) in patient charts.

• Review and confirm surgical details and pre-appointment instructions or protocols with patients (e.g., arrival, bowel prep).

• Audit and confirm appropriate referrals and authorizations in compliance with payor medical policies to prevent delays in reimbursement.

• Evaluate service costs and execute financial clearance and patient care commitments prior to service delivery.

• Manage physician operating room (OR) blocks with surgical facilities in accordance with facility policy.

• Provide administrative support and problem-solving for providers to manage complex issues.

• Maintain patient records with accuracy and ensure all parties have updated information in designated systems.

• Adhere to HIPAA guidelines and maintain strict confidentiality.

• Other duties as assigned.

Qualifications:

• High School diploma or equivalent required.

• Minimum of three (3) years of medical office or hospital experience with progressive responsibility, or an equivalent combination of education and work experience.

• Clinical experience as a Medical Assistant or Surgery Scheduler preferred.

• Proficiency in medical and surgical terminology.

• Knowledge of insurance benefits, eligibility, and authorization procedures.

• Familiarity with multiple Practice Management Systems (PMS) and Electronic Health Records (EHR) platforms preferred.

• Experience with Microsoft Office products (Outlook, Word, Teams, Excel) required.

• Must successfully complete onboarding courses and training within 45 days of starting.

• Strong organizational and multitasking skills with attention to detail.

• Excellent verbal and written communication skills.

Why Join Us?
We offer a collaborative and supportive work environment where your expertise and dedication to patient care will be highly valued. This is an excellent opportunity to contribute to a dynamic team while advancing your career in a fast-paced healthcare setting.

Job Type: Full time

Compensation: $ 25

Hours: 40 hours/week - Mon-Thur 8:30am-5, Fri 8am-4:30pm

Location: Dallas, 75246

Benefits: In order to be eligible for health benefits, you must be employed for 30 days and must average 30 hours per week over your first four weeks on assignment. If you become eligible and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s).

As an employee with Medix, you can choose to enroll in our Benefits Program during your eligibility period and enjoy:

401(k) Retirement Plan (After 6+ months of service, during a 401k enrollment period)

Medical, dental and vision plans with The American Worker, as well as three Major Medical Plan options!

Prescription Programs

Short Term Disability Insurance

Term Life Insurance Plan

Accrued time off

Apply Today!

For California Applicants:

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO) , and the California Fair Chance Act (CFCA).

This position is subject to a background check based on its job duties, which may include patient care, working with vulnerable populations, access to financial and confidential information, driving, working with heavy machinery, or working in a warehouse or laboratory environment. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.