Procurement and Purchasing Specialist

Medix is hiring a remote, part-time Procurement and Purchasing Specialist to work with a cell-therapy clinical research organization in California. This is an indefinite contract position working about 15-20 hours a week. The Procurement and Purchasing Specialist will play a crucial role in managing vendors, generating purchase orders, tracking deliveries, and overseeing the material receipt process.

Responsibilities:

Vendor Management:

• Identify, assess, and manage relationships with suppliers of cell therapy-related materials and services.
• Communicate effectively with vendors to negotiate terms, pricing, and delivery schedules.
• Monitor vendor performance and address any issues or concerns in a timely manner.

Purchase Order Generation:

• Partner with Accounting team to assist in generation of accurate and timely purchase orders based on procurement needs and specifications.
• Ensure purchase orders are processed efficiently and comply with internal policies and procedures.
• Coordinate with internal stakeholders to confirm order details and resolve discrepancies if any.

Delivery Tracking:

• Track and monitor the status of incoming deliveries to ensure on-time receipt of materials.
• Coordinate with logistics and receiving teams to facilitate smooth delivery processes.
• Address any delivery delays or issues and communicate updates to relevant parties.

Material Receipt Process:

• Oversee the material receipt process, including inspection, verification, and documentation.
• Collaborate with Quality Assurance and Inventory Management teams to ensure compliance with quality standards.
• Maintain accurate records of received materials and update inventory systems accordingly.

Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• 3 years of experience in procurement, purchasing, or supply chain management, with a focus on vendor management and purchase order processing.
• Strong knowledge of procurement processes, supplier negotiations, and logistics coordination.
• Excellent communication, organization, and problem-solving skills.
• Proficiency in procurement software and MS Office Suite (Excel, Word, PowerPoint).

Schedule:

Part time hours, approx 15-20 hours a week

Must be able to work during PST business hours

Flexible scheduling within 2-3 days a week

Interviews are taking place now - Apply today!