Part Time Medical Receptionist (1-2 days a week)

We are currently seeking an Part Time Administrative Assistant for one of the nation's top hospital facilities. We are looking for a highly motivated individual who is excited to have an opportunity to be part of a well-renowned healthcare center. Below is the description of what the position would entail:

• Spends the majority of time supporting administrative functions.
• Uses independent judgment and complex analysis to gather facts and determine appropriate solutions generally based on past experience and department practice.
• Performs some or all of the functions of a Senior Secretary, such as: Type abstracts and manuscripts according to specific grant formats.
• Maintains calendar for physician / supervisor.
• Takes, prepares and distributes meeting minutes.
• Makes travel arrangements and prepares expense reports.
• Maintains complex confidential patient and/or general office files.
• Arranges conferences according to department specifications, including booking rooms, catering, and equipment.

Schedule: Need someone in the clinic Monday and Tuesday

In addition, spends the majority of time on one or more of the following duties:

• Compiles reports.
• Composes formal and informal correspondence.
• Creates and formats presentations.
• Coordinates human resources activities for the department, including processing confidential paperwork, maintaining records, performance appraisals and job information.
• May write position descriptions and works with financial and human resource divisions to resolve funding, job level or information issues.
• Interprets institutional policies for employees.
• Monitors and balances company center budget activity, requiring complex account review, tracking and analysis, cost projections, status reports and identification of potential problems.
• Ensures timely submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators and initiating response process.
• May coordinate faculty recruitment, training or multiple schedules of activities for groups of graduate students, visiting fellows, etc.
• Supervises work distribution and processing for clerical area.

• High School Diploma
• Customer Service Experience (+1 year)
• Reliable
• Energy and interpersonal skills