Job description
Description
We are currently seeking an Part Time Administrative Assistant for one of the nation's top hospital facilities. We are looking for a highly motivated individual who is excited to have an opportunity to be part of a well-renowned healthcare center. Below is the description of what the position would entail:
- Spends the majority of time supporting administrative functions.
- Uses independent judgment and complex analysis to gather facts and determine appropriate solutions generally based on past experience and department practice.
- Performs some or all of the functions of a Senior Secretary, such as: Type abstracts and manuscripts according to specific grant formats.
- Maintains calendar for physician / supervisor.
- Takes, prepares and distributes meeting minutes.
- Makes travel arrangements and prepares expense reports.
- Maintains complex confidential patient and/or general office files.
- Arranges conferences according to department specifications, including booking rooms, catering, and equipment.
Schedule: Need someone in the clinic Monday and Tuesday
In addition, spends the majority of time on one or more of the following duties:
- Compiles reports.
- Composes formal and informal correspondence.
- Creates and formats presentations.
- Coordinates human resources activities for the department, including processing confidential paperwork, maintaining records, performance appraisals and job information.
- May write position descriptions and works with financial and human resource divisions to resolve funding, job level or information issues.
- Interprets institutional policies for employees.
- Monitors and balances company center budget activity, requiring complex account review, tracking and analysis, cost projections, status reports and identification of potential problems.
- Ensures timely submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators and initiating response process.
- May coordinate faculty recruitment, training or multiple schedules of activities for groups of graduate students, visiting fellows, etc.
- Supervises work distribution and processing for clerical area.
RequirementsThe job qualifcations include:
- High School Diploma
- Customer Service Experience (+1 year)
- Reliable
- Energy and interpersonal skills