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Office Administrative Assistant
Job description
Medix is now hiring an Office Administrative Assistant for a Non-Profit Mental Health Facility in the Boyle Heights area (90023)!
Requirements:
- Bilingual English/Spanish
- 1-2 years front desk experience
- Front Desk experience in a mental/behavioral health facility HIGHLY desired
Duties:
- Perform clerical duties such as filing and maintaining office supplies.
- Type and word-process documents accurately and promptly.
- Translate therapy sessions, meetings, and phone calls for staff.
- File progress notes promptly and accurately.
- Maintain minutes of meetings and assist with monthly MediCal eligibility.
- Photocopy and distribute materials efficiently.
- Answer phones, take messages, and use good judgment (e.g., when to page).
- Compose and edit correspondence, ensuring correct grammar, punctuation, and spelling.
- Exercise good judgment regarding information sharing, asking appropriate questions to gather necessary information.
- Maintain current copies of needed forms.
- Assist the Office Manager and Administrative Secretary with front office responsibilities as needed.
- File and upload all client documentation into the EHR system.
- Respond appropriately to stressful or emergency situations.
- Maintain professional relationships with co-workers and patients.
- Analyze pertinent facts to arrive at sound conclusions.
- Work independently and seek additional tasks during slow times.
- Display a positive attitude to patients, visitors, and hospital personnel.
- Pursue learning opportunities to improve knowledge and skills.
- Communicate accurate written and oral messages while maintaining confidentiality of information.