Executive Assistant

Medix is currently hinring an Administrative Assistant to support the General Counsel Office with administrative operations. The Administrative Assistant will contribute to the success of the department by performing general clerical duties, managing documents in Contraxx, and coordinating depositions and related preparations while handling routine correspondence on regulatory and litigation matters. This position is a part time position located in West Orange, NJ.

Job Description:

• General typing, file set up, copying and other clerical duties
• Entry and withdrawal of documents from Contraxx - Contract Management
• Routine correspondence in administrative, regulatory, licensing and litigation matters such as extensions of time, deadlines, calendar of appearance, and follow-up matters
• Coordinate depositions, deposition preparations and related matters

Requirements:

• A minimum of five (5) years of administrative support experience
• Associates degree required
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite
• Excellent attention to detail and ability to manage multiple tasks and deadlines simultaneously
• Ability to handle confidential information with integrity and professionalism
• Strong collaborative skills and willingness to support various team members and priorities
• Ability to proactively address issues and find solutions in a fast-paced environment
• Prior experience in a law firm or legal department (Preferred)
• Prior experience with Contraxx or other document management systems (Preferred)

Shift: 10am - 4pm, Monday, Tuesday and Thursday