Contracts and Budgets Specialist

Responsibilities

Monitor transactions between Sponsors and CROs, compare Sponsor/CRO budgets with system-generated invoices, and align Sponsor/CRO tracking with accounts receivable aging reports.
Engage with Sponsors and CROs to address overdue payments, resolve billing conflicts, and send payment reminders.
Investigate billing discrepancies, correct errors, and propose measures to prevent recurrence.
Support the enhancement of billing systems and processes to improve efficiency.
Identify potential collection problems and escalate them to management with recommended actions to reduce risk.
Keep precise records of collection activities, client communications, and payment statuses.
Guide faculty and staff through the process of developing, submitting, and preparing research and non-research grants, contracts, sub-awards, and other agreements using various internal and external systems.
Use checklists to review grant and contract application forms to ensure accurate costs and compliance with federal regulations, award terms, and sponsor policies.
Examine proposals, grants, and contracts for compliance with federal grant rules and agency guidelines.
Use software platforms, including grant management and prospecting systems, to carry out standard tasks and resolve issues encountered by faculty and staff.
Respond promptly to a high volume of emails from faculty, staff, and external parties.

Qualifications: