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Assistant Purchasing Agent (Entry Level)

Posted: October 23, 2023
Salary:US$16 - US$17 per hour
Location:South Carolina
Job type: Permanent
Work Location:On-site

Job description

Job Posting: Entry Level Assistant Purchasing Agent (Pharmacy)

Location: Florence, South Carolina

Hours: Monday-Friday 8a-4:30p

Pay: $16-17/h

Applicable backgrounds: Looking to get into healthcare or pharamcy? Retail backgrounds with experience in inventory or purchasing will translate for this role!

About Us: We are dedicated to providing exceptional healthcare services to our community. Our mission is to deliver high-quality patient care while upholding the values of integrity, compassion, and excellence. We're currently seeking an Entry-Level Purchasing Assistant to join our dynamic pharmacy team. If you're looking to start your career in healthcare and pharmacy while making a difference in the lives of patients, this role is a perfect fit for you.

Key Responsibilities:

  1. Service Excellence: Maintain a professional image and exhibit excellent customer relations with patients, visitors, physicians, and co-workers in accordance with our Service Excellence Standards and Core Values.

  2. Mission-Driven: Lead by example and make decisions based on the Mission, Vision, and 4 Core Values of our organization.

  3. Inventory Management: Assist with inventory management and ordering of all pharmaceuticals and supplies for the pharmacy.

  4. Fiscal Inventory: Assist with the yearly fiscal inventory.

  5. Receiving: Receive and check in all shipments for correctness and ensure proper stock rotation.

  6. Control Substances: Receive control substances and deliver them to the control substance vault.

  7. Returns: Assist with returns of damaged drugs for credit and proper storage.

  8. Document Management: Responsible for filing purchase orders and all documents pertaining to purchasing.

  9. Supply Ordering: Assist with ordering supplies from Material Services weekly and distribution of stock received.

  10. Ordering Responsibility: Assume responsibility for all ordering in the absence of the Purchasing Agent.

  11. Direct Shipments: Place orders for direct shipments weekly.

  12. Price Information: Review price information in the computer system and provide pertinent information for product changes.

  13. Invoice Monitoring: Review and monitor invoices weekly for price changes and updates in the computer system.

  14. Product Changes: Provide appropriate information for product changes to pharmacy buyer for computer updates.

  15. Recalled Medications: Coordinate the departmental response to recalled medications.

  16. Communication: Communicate information on recalled medications to pharmacy staff and affected auxiliary departments and offices.

  17. Inventory Management: Remove recalled medications from pharmacy stock.

  18. Documentation: Collect documentation for all affected areas and forward to MRMC Recall Coordinator.

  19. Recalled Medications: Return or destroy recalled medications per manufacturer directions.

  20. Stock Room Organization: Maintain the stock room in a neat and organized manner.

  21. Inspections: Perform monthly departmental drug inspections for out-of-date products in the stock room area.

  22. Waste Management: Remove all cardboard waste daily.

  23. Order Fulfillment: Fill daily routine orders for practices within the McLeod physician network.

  24. Packaging: Fill orders for checking and package securely for delivery.

  25. Billing: Process paperwork for billing.

  26. Purchase Data: Monitor and maintain purchase data in third-party split-billing software.

  27. Data Entry: Enter all direct purchases in third-party split-billing software via manual transaction.

  28. Mapping: Monitor mapping in third-party split-billing software to ensure all purchased NDCs are mapped.


  • High school diploma or equivalent.
  • Strong attention to detail.
  • Excellent organizational and communication skills.
  • Ability to work in a fast-paced environment.
  • Proficient in computer applications and software.