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Administrative Assistant

Posted: November 14, 2023
Salary:US$20 - US$22 per hour
Job type: Contract
Work Location:On-site

Job description

We are currently seeking an Administrative Assistant for one of the nation's top hospital facilities in Portland, Oregon. We are looking for a highly motivated individual who is excited to have an opportunity to be part of a well-renowned healthcare center. Below is the description of what the position would entail:

  • Spends the majority of time supporting administrative functions.
  • Uses independent judgment and complex analysis to gather facts and determine appropriate solutions generally based on past experience and department practice.
  • Performs some or all of the functions of a Senior Secretary, such as: Type abstracts and manuscripts according to specific grant formats.
  • Maintains calendar for physician / supervisor.
  • Takes, prepares and distributes meeting minutes.
  • Makes travel arrangements and prepares expense reports.
  • Maintains complex confidential patient and/or general office files.
  • Arranges conferences according to department specifications, including booking rooms, catering, and equipment.

In addition, spends the majority of time on one or more of the following duties:

  • Compiles reports.
  • Composes formal and informal correspondence.
  • Creates and formats presentations.
  • Coordinates human resources activities for the department, including processing confidential paperwork, maintaining records, performance appraisals and job information.
  • May write position descriptions and works with financial and human resource divisions to resolve funding, job level or information issues.
  • Interprets institutional policies for employees.
  • Monitors and balances company center budget activity, requiring complex account review, tracking and analysis, cost projections, status reports and identification of potential problems.
  • Ensures timely submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators and initiating response process.
  • May coordinate faculty recruitment, training or multiple schedules of activities for groups of graduate students, visiting fellows, etc.
  • Supervises work distribution and processing for clerical area.
The job qualifcations include:
  • High School Diploma or equivalent
  • 2 years of administrative experience
  • Microsoft Office experience (Excel, Word, Outlook, Powerpoint)
  • Epic EMR experience