Accounts Payable Representative

Accounts Payable Representative

Responsiblities

Payables

• Set up all new vendors for entire organization in compliance with internal policies.
• Code invoices with correct GL codes conforming to standard procedures using in ENVI, Intacct and AVIDX.
• Attach to AP entries in Intacct corresponding incoming invoices with supporting documentation.
• Ensure that all invoices are approved and have proper supporting documentation before payments are made.
• Investigate and resolve vendor/invoice discrepancies.
• Processes invoices.
• Assist with Interface process for credit cards activity into the GL monthly or as required.
• Processes vendor payments weekly or as directed via manual checks or electronic payments platform.
• Process patients refunds requests and payments.
• Sets up wires, ACH, EFT payments using JPMorgan bank platform (or another bank platform as necessary).
• Reconcile various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
• Evaluate vendors aging status weekly/ make sure AP aging ties to the trial balance at any point in time.
• Maintains vendors contract logs.
• Year end 1099 MISC preparation and submission.
• Validate positive pay file - bank to GL.
• Quarterly evaluate outstanding checks and determine if a submission to the state is necessary for unclaimed property.

Reporting and Other

• Assist with data requests for annual audit.
• Interact with division operating, sales, marketing, and executive management.
• Assist with monthly status reports and month end close.
• Support management from various entities/ locations with special payables requests.
• Assist manager with integration and ongoing activity of inventory system into the Sage/Intacct platform (ties into AP activity).
• Assist manager with integration and ongoing activity of FAS module into Sage/ Intact platform (ties into AP activity).

Must Have Skills/Qualifications